RESIGNATION ACKNOWLEDGMENT LETTER

[COMPANY NAME]
[COMPANY ADDRESS]

[DATE]

[EMPLOYEE NAME]
[EMPLOYEE ADDRESS]

Dear [EMPLOYEE NAME]:

This letter acknowledges receipt of your resignation from the position of [JOB TITLE] in the [DEPARTMENT] department, submitted on [RESIGNATION DATE].

Confirmed details

• **Last working day:** [LAST DAY]
• **Notice period:** [e.g. Two weeks, ending (date)]
• **Unused PTO balance:** [__________ hours — paid per policy and applicable law]

Next steps

• **Knowledge transfer:** Please complete handoff of your open items to [NAMES] by [DATE].
• **Equipment return:** Return all Company property (laptop, badge, keys, [OTHER]) to [PERSON/LOCATION] no later than your last day.
• **Final pay:** Your final paycheck, including [ANY ACCRUED AMOUNTS OWED UNDER POLICY/LAW], will be issued on [PAY DATE] via [METHOD].
• **Benefits:** Your benefits coverage ends on [DATE]. Information about continuation coverage will be sent separately to your address on file.
• **Exit interview:** [NAME] will reach out to schedule a brief exit conversation. Your feedback is valued and appreciated.

Thank you for your contributions to [COMPANY NAME]. We wish you every success in your next role.

Sincerely,

[NAME], [TITLE]
[COMPANY NAME]

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Employee acknowledgment of receipt:

Signature: ___________________________  Date: ______________

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General template only — not legal advice. Have employment counsel review before use, especially for state-specific requirements. Downloaded from AskHrAI (https://askhrai.com/forms/resignation-acknowledgment).