Employee termination is one of the most difficult situations any HR professional faces. Done incorrectly, it exposes your company to significant legal liability.

Before You Terminate

Document everything. Performance issues, policy violations, and improvement plans must be clearly recorded with dates and signatures.

The Termination Meeting

Keep it brief, professional, and private. Have HR present. Have all paperwork ready before the meeting starts.

Legal Requirements

Final paycheck timing varies: California requires immediate payment, while other states allow the next regular pay period. Know your jurisdiction.

Documentation Checklist

  • Written termination letter with specific reasons
  • Final paycheck and accrued PTO calculation
  • COBRA notification within 14 days
  • Return of company property acknowledgment