New York pto request form for employers
A PTO request form gives employees one clear way to request time off and gives managers a record of every approval. Here is what changes when the employee works in New York.
New York rules that affect this form
| Unused vacation / PTO at separation | Depends on the employer's written policy: if the policy does not clearly provide for forfeiture of unused vacation, accrued vacation is generally owed at separation. Use-it-or-lose-it is allowed with prior written notice. Verify |
|---|---|
| Paid sick leave | Yes: 1 hour per 30 hours worked; up to 40 hours paid per year for employers with 5-99 employees, 56 hours paid for 100+ employees; employers with 0-4 employees give 40 hours (unpaid unless net income exceeds $1 million). Separate 20 hours of paid prenatal leave per year since Jan 1, 2025. |
What to include
- Dates and hours requested, and the type of leave (vacation, sick, personal)
- Current balance and balance after the request
- Manager decision, date and reason if denied
- Keep sick-leave requests separate where state law limits what you can ask for
- Store approved forms with payroll records
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Frequently asked questions
Is there an official New York pto request form form?
New York does not publish one required pto request form for private employers. Use a clear template and make sure it reflects the New York rules on this page.
Does New York require paying out unused vacation?
Depends on the employer's written policy: if the policy does not clearly provide for forfeiture of unused vacation, accrued vacation is generally owed at separation. Use-it-or-lose-it is allowed with prior written notice.
Is paid sick leave required in New York?
Yes: 1 hour per 30 hours worked; up to 40 hours paid per year for employers with 5-99 employees, 56 hours paid for 100+ employees; employers with 0-4 employees give 40 hours (unpaid unless net income exceeds $1 million). Separate 20 hours of paid prenatal leave per year since Jan 1, 2025.
Other New York forms
PTO Request Form by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.