Virginia pto request form for employers
A PTO request form gives employees one clear way to request time off and gives managers a record of every approval. Here is what changes when the employee works in Virginia.
Virginia rules that affect this form
| Unused vacation / PTO at separation | Not required by statute; depends on the employer's policy or agreement. Verify |
|---|---|
| Paid sick leave | Currently required only for certain home health workers. A new law (HB 5/SB 199, 2026) will require 1 hour per 30 hours worked, up to 40 hours a year, phased in starting July 1, 2027 for employers with 50+ employees and later for smaller employers. Verify |
What to include
- Dates and hours requested, and the type of leave (vacation, sick, personal)
- Current balance and balance after the request
- Manager decision, date and reason if denied
- Keep sick-leave requests separate where state law limits what you can ask for
- Store approved forms with payroll records
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Frequently asked questions
Is there an official Virginia pto request form form?
Virginia does not publish one required pto request form for private employers. Use a clear template and make sure it reflects the Virginia rules on this page.
Does Virginia require paying out unused vacation?
Not required by statute; depends on the employer's policy or agreement.
Is paid sick leave required in Virginia?
Currently required only for certain home health workers. A new law (HB 5/SB 199, 2026) will require 1 hour per 30 hours worked, up to 40 hours a year, phased in starting July 1, 2027 for employers with 50+ employees and later for smaller employers.
Other Virginia forms
PTO Request Form by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.