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Free template · Customer Service

Call Center Agent job description template

A call center agent handles a high volume of inbound or outbound phone calls, helping customers with questions, orders, billing, or technical issues. They follow scripts and procedures while meeting targets for call quality, handle time, and resolution. Copy this template, replace the bracketed parts, then run it through the free JD Analyzer.

Check it for bias

Call Center Agent

About the role

[Company Name] is hiring Call Center Agents to help our customers over the phone. You will handle a steady volume of inbound or outbound calls, answer questions, resolve issues, and update customer accounts. You will follow our procedures and security steps while giving every caller a friendly, helpful experience. This role suits a calm, clear communicator who enjoys helping people and working toward goals.

Responsibilities

  • Answer inbound calls or make outbound calls following procedures
  • Verify caller identity before discussing account information
  • Resolve questions about orders, billing, accounts, or services
  • Navigate multiple systems to look up and update information
  • Document each call accurately in the CRM or ticketing system
  • Escalate complex or sensitive issues to supervisors or specialists
  • Meet quality, handle-time, and resolution goals
  • Follow scripts and compliance requirements, including call recording notices
  • Participate in coaching sessions and call reviews
  • Share recurring customer issues with team leads

Requirements

  • Clear, friendly phone communication
  • Ability to stay calm with upset callers
  • Comfort using computers and multiple applications at once
  • Basic typing and data entry skills
  • Ability to follow scripts, procedures, and security steps
  • Reliable attendance for scheduled shifts
  • Willingness to receive and act on coaching

Nice to have

  • Call center or customer service experience
  • Bilingual skills relevant to our callers
  • Experience with CRM or telephony software
  • Experience in our industry

Pay

[Pay range] · [Benefits summary]

Pay transparency

Many states, including CA, CO, NY, WA, and IL, require a good-faith pay range or hourly rate range in job postings, including for hourly call center roles; check your state's rules.

See the rules for your state in HR laws by state.

Write a more inclusive posting

  • State the actual shift patterns and whether schedules rotate, rather than 'flexible availability required'.
  • Avoid 'no accents' or 'native speaker' requirements; assess clarity of communication directly.
  • If the role is remote, describe home office and internet requirements specifically and mention whether equipment is provided, so cost does not become a hidden barrier.

Hiring a call center agent?

Prepare the interview too: 15 questions, red flags and questions to avoid.

Call Center Agent interview questions

Frequently asked questions

How do I interview call center agents efficiently?

Use a short phone screen to assess voice and clarity, then a structured interview with a mock call. Score every candidate on the same criteria to stay fair and consistent.

Is prior call center experience necessary?

Not always. Customer-facing jobs in retail or hospitality build similar skills, and strong training can close the gap.

Can I ask a call center candidate about past attendance?

Avoid asking about sick days or medical absences. Instead, explain your attendance policy and ask whether they can meet it.

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