Administrative Assistant
About the role
[Company Name] is looking for an organized, dependable Administrative Assistant to keep our office running smoothly. You will manage schedules, prepare documents, coordinate supplies and vendors, and serve as a friendly point of contact for staff and visitors. This role is ideal for someone who enjoys bringing order to busy days and takes pride in getting the details right.
Responsibilities
- Manage calendars, schedule meetings, and book conference rooms
- Answer phones and emails, routing inquiries to the right person
- Prepare, format, and proofread letters, memos, reports, and presentations
- Maintain organized physical and digital filing systems
- Order office supplies and track inventory within budget
- Coordinate with vendors for maintenance, deliveries, and services
- Process invoices, expense reports, and basic purchase records
- Greet visitors and help prepare for meetings and events
- Assist with onboarding logistics for new employees
- Handle confidential information with discretion
Requirements
- 1+ years of administrative, office, or customer-facing experience
- Proficiency with Microsoft Office or Google Workspace, including email, documents, and spreadsheets
- Strong written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- High attention to detail and accuracy
- Discretion in handling confidential information
- Reliable, professional demeanor with staff and visitors
Nice to have
- Experience with bookkeeping or expense software such as QuickBooks or Expensify
- Familiarity with scheduling tools like Calendly or Outlook scheduling assistant
- Experience supporting a small business or multi-department office
- Bilingual skills relevant to your customer base
Pay
[Pay range] · [Benefits summary]