Executive Assistant
About the role
[Company Name] is seeking an Executive Assistant to partner closely with our [Executive Title]. You will own their calendar, communications, travel, and key meeting logistics, helping them focus on the decisions that matter most. We are looking for someone proactive, discreet, and calm under pressure who can anticipate needs before they arise.
Responsibilities
- Manage a complex, frequently changing calendar and prioritize meeting requests
- Triage the executive's inbox and draft correspondence on their behalf
- Plan domestic and international travel, including itineraries and contingencies
- Prepare briefing materials, agendas, and meeting notes
- Track action items and follow up with stakeholders to ensure completion
- Coordinate board meetings, leadership offsites, and events
- Process expense reports and manage related budgets
- Serve as a professional liaison with internal leaders, clients, and partners
- Handle highly confidential information with discretion
- Support special projects as assigned by the executive
Requirements
- 3+ years supporting senior leaders in an administrative or executive assistant role
- Advanced skills with Outlook or Google Workspace calendars and email
- Excellent written communication and professional judgment
- Proven ability to manage competing priorities with minimal supervision
- Strong discretion and integrity with sensitive information
- Experience arranging complex travel and events
- Ability to be available for occasional time-sensitive requests outside standard hours, as described in the posting
Nice to have
- Experience supporting C-suite or founders at a growing company
- Familiarity with board meeting preparation
- Experience with expense tools such as Concur, Expensify, or Ramp
- Project coordination experience
Pay
[Pay range] · [Benefits summary]