Virginia resignation acknowledgment for employers
A resignation acknowledgment confirms you received an employee's resignation and sets out the last day and final pay details. Here is what changes when the employee works in Virginia.
Virginia rules that affect this form
| Final pay when an employee quits | Same as discharge: on or before the next regular payday. |
|---|---|
| Unused vacation / PTO at separation | Not required by statute; depends on the employer's policy or agreement. Verify |
What to include
- Date the resignation was received and the employee's last working day
- Whether you will accept the notice period or end employment earlier
- When and how the final paycheck will be paid
- How unused PTO will be handled
- Return of company property and next steps for benefits
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Frequently asked questions
Is there an official Virginia resignation acknowledgment form?
Virginia does not publish one required resignation acknowledgment for private employers. Use a clear template and make sure it reflects the Virginia rules on this page.
When is a final paycheck due in Virginia?
If the employer ends employment: On or before the next regular payday (the date the employee would have been paid had employment continued). If the employee quits: Same as discharge: on or before the next regular payday.
Does Virginia require paying out unused vacation?
Not required by statute; depends on the employer's policy or agreement.
Other Virginia forms
Resignation Acknowledgment by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.