Virginia offer letter for employers
An offer letter confirms the job, pay, start date and employment terms in writing. Here is what changes when the employee works in Virginia.
Virginia rules that affect this form
| Minimum wage | $12.77 per hour Verify |
|---|---|
| Overtime | No daily overtime; overtime follows the federal rule of time-and-a-half over 40 hours per week. Verify |
| Paid sick leave | Currently required only for certain home health workers. A new law (HB 5/SB 199, 2026) will require 1 hour per 30 hours worked, up to 40 hours a year, phased in starting July 1, 2027 for employers with 50+ employees and later for smaller employers. Verify |
| Other rules to know | Since July 1, 2026, employers must include a good-faith pay range in job postings and may not ask about or rely on salary history. Non-competes are banned for low-wage and non-exempt employees; for agreements signed on or after July 1, 2026, they cannot be enforced against employees fired without cause unless severance or other payment is provided. A state paid family and medical leave program begins with contributions in April 2028. Verify |
What to include
- Job title, manager, start date and work location (or remote status)
- Pay rate and pay frequency, and whether the role is exempt or non-exempt from overtime
- At-will employment statement (where at-will applies) so the letter is not read as a contract
- Contingencies such as a background check or Form I-9 verification
- Benefits summary and when eligibility starts, including any paid sick leave the state requires
- A clear accept-by date and signature line
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Frequently asked questions
Is there an official Virginia offer letter form?
Virginia does not publish one required offer letter for private employers. Use a clear template and make sure it reflects the Virginia rules on this page.
What is the minimum wage in Virginia in 2026?
$12.77 per hour, effective January 1, 2026. Under legislation signed in April 2026, the minimum rises to $13.75 on January 1, 2027 and $15.00 on January 1, 2028, then adjusts annually. Farm workers become covered by the state minimum from January 1, 2027.
Is paid sick leave required in Virginia?
Currently required only for certain home health workers. A new law (HB 5/SB 199, 2026) will require 1 hour per 30 hours worked, up to 40 hours a year, phased in starting July 1, 2027 for employers with 50+ employees and later for smaller employers.
Other Virginia forms
Offer Letter by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.