Virginia final pay checklist for employers
A final pay checklist makes sure an employee who leaves gets every dollar owed, on time. Here is what changes when the employee works in Virginia.
Virginia rules that affect this form
| Final pay when fired | On or before the next regular payday (the date the employee would have been paid had employment continued). |
|---|---|
| Final pay when an employee quits | Same as discharge: on or before the next regular payday. |
| Unused vacation / PTO at separation | Not required by statute; depends on the employer's policy or agreement. Verify |
What to include
- Confirm the separation date and whether the employee quit or was let go
- Calculate final hours, overtime, commissions and bonuses earned
- Check whether unused vacation or PTO must be paid out
- Apply only deductions that state law and signed authorizations allow
- Pay by the state deadline and keep proof of the payment date
Need a custom version?
Generate a final pay checklist tailored to your company and Virginia with the AI document generator.
Frequently asked questions
Is there an official Virginia final pay checklist form?
Virginia does not publish one required final pay checklist for private employers. Use a clear template and make sure it reflects the Virginia rules on this page.
When is a final paycheck due in Virginia?
If the employer ends employment: On or before the next regular payday (the date the employee would have been paid had employment continued). If the employee quits: Same as discharge: on or before the next regular payday.
Does Virginia require paying out unused vacation?
Not required by statute; depends on the employer's policy or agreement.
Other Virginia forms
Final Pay Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.