Virginia employee exit checklist for employers
An exit checklist covers final pay, equipment, access and paperwork when someone leaves. Here is what changes when the employee works in Virginia.
Virginia rules that affect this form
| Final pay when fired | On or before the next regular payday (the date the employee would have been paid had employment continued). |
|---|---|
| Final pay when an employee quits | Same as discharge: on or before the next regular payday. |
| Unused vacation / PTO at separation | Not required by statute; depends on the employer's policy or agreement. Verify |
What to include
- Final paycheck issued by the state deadline
- Unused PTO handled according to state law and your written policy
- Company equipment returned and system access removed
- Benefits end date confirmed and COBRA or state continuation notice sent if applicable
- Exit interview offered and separation notice given where the state requires one
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Frequently asked questions
Is there an official Virginia employee exit checklist form?
Virginia does not publish one required employee exit checklist for private employers. Use a clear template and make sure it reflects the Virginia rules on this page.
When is a final paycheck due in Virginia?
If the employer ends employment: On or before the next regular payday (the date the employee would have been paid had employment continued). If the employee quits: Same as discharge: on or before the next regular payday.
Does Virginia require paying out unused vacation?
Not required by statute; depends on the employer's policy or agreement.
Other Virginia forms
Employee Exit Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.