Montana final pay checklist for employers
A final pay checklist makes sure an employee who leaves gets every dollar owed, on time. Here is what changes when the employee works in Montana.
Montana rules that affect this form
| Final pay when fired | Immediately (within 4 hours or end of business day, whichever is first), unless a written personnel policy extends it to the next regular payday or 15 calendar days, whichever comes first. |
|---|---|
| Final pay when an employee quits | By the next regular payday for the pay period of separation or within 15 calendar days, whichever comes first. |
| Unused vacation / PTO at separation | Required - earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are not permitted, though employers may cap accumulation. |
What to include
- Confirm the separation date and whether the employee quit or was let go
- Calculate final hours, overtime, commissions and bonuses earned
- Check whether unused vacation or PTO must be paid out
- Apply only deductions that state law and signed authorizations allow
- Pay by the state deadline and keep proof of the payment date
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Frequently asked questions
Is there an official Montana final pay checklist form?
Montana does not publish one required final pay checklist for private employers. Use a clear template and make sure it reflects the Montana rules on this page.
When is a final paycheck due in Montana?
If the employer ends employment: Immediately (within 4 hours or end of business day, whichever is first), unless a written personnel policy extends it to the next regular payday or 15 calendar days, whichever comes first. If the employee quits: By the next regular payday for the pay period of separation or within 15 calendar days, whichever comes first.
Does Montana require paying out unused vacation?
Required - earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are not permitted, though employers may cap accumulation.
Other Montana forms
Final Pay Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.