Montana employee exit checklist for employers
An exit checklist covers final pay, equipment, access and paperwork when someone leaves. Here is what changes when the employee works in Montana.
Montana rules that affect this form
| Final pay when fired | Immediately (within 4 hours or end of business day, whichever is first), unless a written personnel policy extends it to the next regular payday or 15 calendar days, whichever comes first. |
|---|---|
| Final pay when an employee quits | By the next regular payday for the pay period of separation or within 15 calendar days, whichever comes first. |
| Unused vacation / PTO at separation | Required - earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are not permitted, though employers may cap accumulation. |
What to include
- Final paycheck issued by the state deadline
- Unused PTO handled according to state law and your written policy
- Company equipment returned and system access removed
- Benefits end date confirmed and COBRA or state continuation notice sent if applicable
- Exit interview offered and separation notice given where the state requires one
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Frequently asked questions
Is there an official Montana employee exit checklist form?
Montana does not publish one required employee exit checklist for private employers. Use a clear template and make sure it reflects the Montana rules on this page.
When is a final paycheck due in Montana?
If the employer ends employment: Immediately (within 4 hours or end of business day, whichever is first), unless a written personnel policy extends it to the next regular payday or 15 calendar days, whichever comes first. If the employee quits: By the next regular payday for the pay period of separation or within 15 calendar days, whichever comes first.
Does Montana require paying out unused vacation?
Required - earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are not permitted, though employers may cap accumulation.
Other Montana forms
Employee Exit Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.