Texas final pay checklist for employers
A final pay checklist makes sure an employee who leaves gets every dollar owed, on time. Here is what changes when the employee works in Texas.
Texas rules that affect this form
| Final pay when fired | Within 6 calendar days of discharge (also applies to layoffs). |
|---|---|
| Final pay when an employee quits | By the next regularly scheduled payday after the resignation takes effect. |
| Unused vacation / PTO at separation | Not required by law; payout is owed only if the employer's written policy or agreement provides it. A written policy may say unused leave is forfeited at separation. |
What to include
- Confirm the separation date and whether the employee quit or was let go
- Calculate final hours, overtime, commissions and bonuses earned
- Check whether unused vacation or PTO must be paid out
- Apply only deductions that state law and signed authorizations allow
- Pay by the state deadline and keep proof of the payment date
Need a custom version?
Generate a final pay checklist tailored to your company and Texas with the AI document generator.
Frequently asked questions
Is there an official Texas final pay checklist form?
Texas does not publish one required final pay checklist for private employers. Use a clear template and make sure it reflects the Texas rules on this page.
When is a final paycheck due in Texas?
If the employer ends employment: Within 6 calendar days of discharge (also applies to layoffs). If the employee quits: By the next regularly scheduled payday after the resignation takes effect.
Does Texas require paying out unused vacation?
Not required by law; payout is owed only if the employer's written policy or agreement provides it. A written policy may say unused leave is forfeited at separation.
Other Texas forms
Final Pay Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.