West Virginia final pay checklist for employers
A final pay checklist makes sure an employee who leaves gets every dollar owed, on time. Here is what changes when the employee works in West Virginia.
West Virginia rules that affect this form
| Final pay when fired | By the next regular payday. |
|---|---|
| Final pay when an employee quits | By the next regular payday, with or without notice. |
| Unused vacation / PTO at separation | Depends on the employer's written policy or agreement. Accrued vacation counts as a fringe benefit and must be paid at separation if the policy makes it payable then. Verify |
What to include
- Confirm the separation date and whether the employee quit or was let go
- Calculate final hours, overtime, commissions and bonuses earned
- Check whether unused vacation or PTO must be paid out
- Apply only deductions that state law and signed authorizations allow
- Pay by the state deadline and keep proof of the payment date
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Frequently asked questions
Is there an official West Virginia final pay checklist form?
West Virginia does not publish one required final pay checklist for private employers. Use a clear template and make sure it reflects the West Virginia rules on this page.
When is a final paycheck due in West Virginia?
If the employer ends employment: By the next regular payday. If the employee quits: By the next regular payday, with or without notice.
Does West Virginia require paying out unused vacation?
Depends on the employer's written policy or agreement. Accrued vacation counts as a fringe benefit and must be paid at separation if the policy makes it payable then.
Other West Virginia forms
Final Pay Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.