Washington final pay checklist for employers
A final pay checklist makes sure an employee who leaves gets every dollar owed, on time. Here is what changes when the employee works in Washington.
Washington rules that affect this form
| Final pay when fired | At the end of the established pay period (i.e., on the regular payday for that period). |
|---|---|
| Final pay when an employee quits | Same as discharge: at the end of the established pay period. |
| Unused vacation / PTO at separation | Washington does not require employers to provide or pay out vacation; any payout depends on the employer's policy or a collective bargaining agreement. Unused paid sick leave generally need not be paid out. |
What to include
- Confirm the separation date and whether the employee quit or was let go
- Calculate final hours, overtime, commissions and bonuses earned
- Check whether unused vacation or PTO must be paid out
- Apply only deductions that state law and signed authorizations allow
- Pay by the state deadline and keep proof of the payment date
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Frequently asked questions
Is there an official Washington final pay checklist form?
Washington does not publish one required final pay checklist for private employers. Use a clear template and make sure it reflects the Washington rules on this page.
When is a final paycheck due in Washington?
If the employer ends employment: At the end of the established pay period (i.e., on the regular payday for that period). If the employee quits: Same as discharge: at the end of the established pay period.
Does Washington require paying out unused vacation?
Washington does not require employers to provide or pay out vacation; any payout depends on the employer's policy or a collective bargaining agreement. Unused paid sick leave generally need not be paid out.
Other Washington forms
Final Pay Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.