California final pay checklist for employers
A final pay checklist makes sure an employee who leaves gets every dollar owed, on time. Here is what changes when the employee works in California.
California rules that affect this form
| Final pay when fired | Immediately at the time of termination, including accrued vacation. |
|---|---|
| Final pay when an employee quits | At the time of quitting if the employee gave at least 72 hours' notice; otherwise within 72 hours. |
| Unused vacation / PTO at separation | Required: earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are illegal (accrual caps are allowed). |
What to include
- Confirm the separation date and whether the employee quit or was let go
- Calculate final hours, overtime, commissions and bonuses earned
- Check whether unused vacation or PTO must be paid out
- Apply only deductions that state law and signed authorizations allow
- Pay by the state deadline and keep proof of the payment date
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Frequently asked questions
Is there an official California final pay checklist form?
California does not publish one required final pay checklist for private employers. Use a clear template and make sure it reflects the California rules on this page.
When is a final paycheck due in California?
If the employer ends employment: Immediately at the time of termination, including accrued vacation. If the employee quits: At the time of quitting if the employee gave at least 72 hours' notice; otherwise within 72 hours.
Does California require paying out unused vacation?
Required: earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are illegal (accrual caps are allowed).
Other California forms
Final Pay Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.