Washington resignation acknowledgment for employers
A resignation acknowledgment confirms you received an employee's resignation and sets out the last day and final pay details. Here is what changes when the employee works in Washington.
Washington rules that affect this form
| Final pay when an employee quits | Same as discharge: at the end of the established pay period. |
|---|---|
| Unused vacation / PTO at separation | Washington does not require employers to provide or pay out vacation; any payout depends on the employer's policy or a collective bargaining agreement. Unused paid sick leave generally need not be paid out. |
What to include
- Date the resignation was received and the employee's last working day
- Whether you will accept the notice period or end employment earlier
- When and how the final paycheck will be paid
- How unused PTO will be handled
- Return of company property and next steps for benefits
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Frequently asked questions
Is there an official Washington resignation acknowledgment form?
Washington does not publish one required resignation acknowledgment for private employers. Use a clear template and make sure it reflects the Washington rules on this page.
When is a final paycheck due in Washington?
If the employer ends employment: At the end of the established pay period (i.e., on the regular payday for that period). If the employee quits: Same as discharge: at the end of the established pay period.
Does Washington require paying out unused vacation?
Washington does not require employers to provide or pay out vacation; any payout depends on the employer's policy or a collective bargaining agreement. Unused paid sick leave generally need not be paid out.
Other Washington forms
Resignation Acknowledgment by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.