California onboarding checklist for employers
An onboarding checklist makes sure every new hire gets the same paperwork, notices and training. Here is what changes when the employee works in California.
California rules that affect this form
| Minimum wage | $16.90 per hour |
|---|---|
| Paid sick leave | Yes: at least 1 hour per 30 hours worked; employers may limit use to 40 hours/5 days per year and cap accrual at 80 hours/10 days. |
| Meal breaks | 30-minute meal period for shifts over 5 hours; a second 30-minute meal period for shifts over 10 hours (limited waivers allowed). |
| Rest breaks | Paid 10-minute rest period for every 4 hours worked or major fraction thereof. |
| Other rules to know | Pay transparency: employers with 15 or more employees must include a pay scale in job postings. Missed meal or rest breaks require one extra hour of pay at the regular rate. |
What to include
- Form I-9 completed by the end of the employee's third day of work
- Federal W-4 and the state withholding form, if the state has one
- Report the new hire to the state new-hire registry
- Required state and federal workplace posters and written notices
- Paid sick leave, break and overtime rules explained in plain terms
- Handbook acknowledgment signed and filed
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Frequently asked questions
Is there an official California onboarding checklist form?
California does not publish one required onboarding checklist for private employers. Use a clear template and make sure it reflects the California rules on this page.
What is the minimum wage in California in 2026?
$16.90 per hour, effective January 1, 2026. Rises to $17.40 on January 1, 2027 (announced by DIR August 13, 2026). Many cities and counties (e.g. Los Angeles, San Francisco, San Jose) have higher local rates, and some industries (fast food, health care) have higher sector rates.
Is paid sick leave required in California?
Yes: at least 1 hour per 30 hours worked; employers may limit use to 40 hours/5 days per year and cap accrual at 80 hours/10 days.
Other California forms
Onboarding Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.