California employee exit checklist for employers
An exit checklist covers final pay, equipment, access and paperwork when someone leaves. Here is what changes when the employee works in California.
California rules that affect this form
| Final pay when fired | Immediately at the time of termination, including accrued vacation. |
|---|---|
| Final pay when an employee quits | At the time of quitting if the employee gave at least 72 hours' notice; otherwise within 72 hours. |
| Unused vacation / PTO at separation | Required: earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are illegal (accrual caps are allowed). |
What to include
- Final paycheck issued by the state deadline
- Unused PTO handled according to state law and your written policy
- Company equipment returned and system access removed
- Benefits end date confirmed and COBRA or state continuation notice sent if applicable
- Exit interview offered and separation notice given where the state requires one
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Frequently asked questions
Is there an official California employee exit checklist form?
California does not publish one required employee exit checklist for private employers. Use a clear template and make sure it reflects the California rules on this page.
When is a final paycheck due in California?
If the employer ends employment: Immediately at the time of termination, including accrued vacation. If the employee quits: At the time of quitting if the employee gave at least 72 hours' notice; otherwise within 72 hours.
Does California require paying out unused vacation?
Required: earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are illegal (accrual caps are allowed).
Other California forms
Employee Exit Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.