California resignation acknowledgment for employers
A resignation acknowledgment confirms you received an employee's resignation and sets out the last day and final pay details. Here is what changes when the employee works in California.
California rules that affect this form
| Final pay when an employee quits | At the time of quitting if the employee gave at least 72 hours' notice; otherwise within 72 hours. |
|---|---|
| Unused vacation / PTO at separation | Required: earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are illegal (accrual caps are allowed). |
What to include
- Date the resignation was received and the employee's last working day
- Whether you will accept the notice period or end employment earlier
- When and how the final paycheck will be paid
- How unused PTO will be handled
- Return of company property and next steps for benefits
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Frequently asked questions
Is there an official California resignation acknowledgment form?
California does not publish one required resignation acknowledgment for private employers. Use a clear template and make sure it reflects the California rules on this page.
When is a final paycheck due in California?
If the employer ends employment: Immediately at the time of termination, including accrued vacation. If the employee quits: At the time of quitting if the employee gave at least 72 hours' notice; otherwise within 72 hours.
Does California require paying out unused vacation?
Required: earned vacation is wages and must be paid at separation; use-it-or-lose-it policies are illegal (accrual caps are allowed).
Other California forms
Resignation Acknowledgment by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.