West Virginia employee exit checklist for employers
An exit checklist covers final pay, equipment, access and paperwork when someone leaves. Here is what changes when the employee works in West Virginia.
West Virginia rules that affect this form
| Final pay when fired | By the next regular payday. |
|---|---|
| Final pay when an employee quits | By the next regular payday, with or without notice. |
| Unused vacation / PTO at separation | Depends on the employer's written policy or agreement. Accrued vacation counts as a fringe benefit and must be paid at separation if the policy makes it payable then. Verify |
What to include
- Final paycheck issued by the state deadline
- Unused PTO handled according to state law and your written policy
- Company equipment returned and system access removed
- Benefits end date confirmed and COBRA or state continuation notice sent if applicable
- Exit interview offered and separation notice given where the state requires one
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Frequently asked questions
Is there an official West Virginia employee exit checklist form?
West Virginia does not publish one required employee exit checklist for private employers. Use a clear template and make sure it reflects the West Virginia rules on this page.
When is a final paycheck due in West Virginia?
If the employer ends employment: By the next regular payday. If the employee quits: By the next regular payday, with or without notice.
Does West Virginia require paying out unused vacation?
Depends on the employer's written policy or agreement. Accrued vacation counts as a fringe benefit and must be paid at separation if the policy makes it payable then.
Other West Virginia forms
Employee Exit Checklist by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.