RESIGNATION ACKNOWLEDGMENT LETTER

[COMPANY NAME] [COMPANY ADDRESS]

[DATE]

[EMPLOYEE NAME] [EMPLOYEE ADDRESS]

Dear [EMPLOYEE NAME]:

This letter acknowledges receipt of your resignation from the position of [JOB TITLE] in the [DEPARTMENT] department, submitted on [RESIGNATION DATE].

Confirmed details

• Last working day: [LAST DAY]
• Notice period: [e.g. Two weeks, ending (date)]
• Unused PTO balance: [__________ hours — paid per policy and applicable law]

Next steps

• Knowledge transfer: Please complete handoff of your open items to [NAMES] by [DATE].
• Equipment return: Return all Company property (laptop, badge, keys, [OTHER]) to [PERSON/LOCATION] no later than your last day.
• Final pay: Your final paycheck, including [ANY ACCRUED AMOUNTS OWED UNDER POLICY/LAW], will be issued on [PAY DATE] via [METHOD].
• Benefits: Your benefits coverage ends on [DATE]. Information about continuation coverage will be sent separately to your address on file.
• Exit interview: [NAME] will reach out to schedule a brief exit conversation. Your feedback is valued and appreciated.

Thank you for your contributions to [COMPANY NAME]. We wish you every success in your next role.

Sincerely,

[NAME], [TITLE] [COMPANY NAME]

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Employee acknowledgment of receipt:

Signature: ___________________________ Date: ______________