Pennsylvania resignation acknowledgment for employers
A resignation acknowledgment confirms you received an employee's resignation and sets out the last day and final pay details. Here is what changes when the employee works in Pennsylvania.
Pennsylvania rules that affect this form
| Final pay when an employee quits | By the next regular payday (same rule for any separation). Verify |
|---|---|
| Unused vacation / PTO at separation | Not required by state law; vacation is a fringe benefit owed only if the employer's policy or agreement provides for payout. No state rule on use-it-or-lose-it. Verify |
What to include
- Date the resignation was received and the employee's last working day
- Whether you will accept the notice period or end employment earlier
- When and how the final paycheck will be paid
- How unused PTO will be handled
- Return of company property and next steps for benefits
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Frequently asked questions
Is there an official Pennsylvania resignation acknowledgment form?
Pennsylvania does not publish one required resignation acknowledgment for private employers. Use a clear template and make sure it reflects the Pennsylvania rules on this page.
When is a final paycheck due in Pennsylvania?
If the employer ends employment: By the next regular payday; by certified mail if the employee requests. If the employee quits: By the next regular payday (same rule for any separation).
Does Pennsylvania require paying out unused vacation?
Not required by state law; vacation is a fringe benefit owed only if the employer's policy or agreement provides for payout. No state rule on use-it-or-lose-it.
Other Pennsylvania forms
Resignation Acknowledgment by state
This page is general information for employers, not legal advice. Employment laws change and can vary by city and county. Confirm details with the state labor department or an employment attorney. Read our disclaimer.